Document Digitization

Document Digitization Services in Panama: Go Paperless with SOLUTECSA.

Document digitization is the process of converting your company’s paper files into a secure, organized digital format. At SOLUTECSA, we offer a comprehensive document digitization service in Panama. We take care of everything from start to finish, providing the high-speed equipment, expert personnel, and all necessary supplies required to execute your project seamlessly.

How We Work

With years of experience and over 9 million pages processed, we have perfected our approach. Here is how we manage your document digitization project step-by-step:

1) Understanding Your Company

First, we meet with your key team members to understand your unique business needs. Our goal is to help you map out a smooth, stress-free transition from paper to a paperless environment.

2) Diagnosing Your Needs

Next, we gather information about your current filing system to create a tailored assessment. This helps us recommend the best approach and accurately map out the scale of your document digitization project.

3) Presenting a Custom Proposal

We present you with different document digitization strategies and scenarios designed around your budget and goals. Our priority is always to protect your daily operations and ensure business continuity. For your convenience, we can scan your files directly at your facility or handle everything at our secure center.

4) Kicking Off the Project

If you decide to partner with us (thank you!), we launch the project immediately, using our initial assessment to guide every step and meet your specific requirements.

5) Monitoring and Ongoing Support

We don’t just scan and leave. We provide continuous tracking and quality control to help your team build an ongoing document digitization workflow and a stronger digital file culture.

Our specialized team is thoroughly vetted and trained in alphabetical, numerical, and alphanumerical indexing. They are highly skilled professionals dedicated to document organization, scanning, and indexing, ensuring your information is always accurate and easy to find.

BENEFITS OF DIGITALIZING

The digitalization service of your documents includes:

TEAM MANAGEMENT

At SOLUTECSA we have the latest generation equipment to meet your expectations. Scanners capable of handling high volumes and high speeds top the list of equipment we use for these projects.

DOCUMENTATION PREPARATION

Elimination of staples, envelopes, and any other type of element, also carrying out the classification of the material. We guarantee that the physical documentation that you provide us is returned in exactly the same state in which we received it or better, depending on the case.

SCANNING THE DOCUMENTATION

Obtaining the digital image of the physical document. We will carry out the required quality controls according to the client’s parameters.

INDEXING

The documents need an identification so that they can then be uniquely located by the user; This information is assigned after the digitization process through a data insertion activity. This will obey which fields the client wants to be able to access in the future.

BACKUP OF DIGITALIZED DOCUMENTS

Together with our service we offer the SOLUBACKUP system that will take care of daily backups while the digitization is being carried out. This will guarantee that if something unforeseen happens, your data will always be safe in an alternate location in the cloud.

PROJECT DIRECTION

All digitization project will always be led by personnel trained by the factory for this purpose. We offer our service in an «outsourcing» and Special Projects mode, adjusting to the needs of our clients with regard to the place and hours of digitization.

ECO-FRIENDLY

With SOLUTECSA as your technical ally, your company will gain security, agility and competitiveness, recovering space in your facilities and reducing costs in time and personnel.